This statement is intended to set forth the basic policy of the University with respect to conflicts of interest. It is the policy of Adelphi University that all employees have an obligation to avoid situations which might make it difficult for them to act in the best interests of the University. All employees must avoid placing themselves in any positions or situations in which there may be a conflict or the appearance thereof between his/her personal interests and his/her duty to Adelphi. Areas of potential conflict include, but are not limited to, use of confidential information, college purchases not subject to competitive bids, the acceptance of gifts, etc.
While it is impractical to define every instance that might give rise to a conflict of interest, in general, each employee must avoid participating directly or indirectly in any transaction involving Adelphi which could result in a personal benefit to the employee, their family or friends. Conflicts of interest exist whenever an employee or a member of the employee's family (to be defined in the most inclusive sense) or close personal friend has an interest, direct or indirect, in an entity dealing with the University, and the interest is of such a nature that his/her decisions might be affected by it.
All situations involving potential conflicts of interest should be disclosed in advance to the appropriate supervisor who is then responsible for apprising the Office of Human Resources.
Examples of Conflicts
An employee or family member has a duty to disclose a potential conflict of interest even if it is not an example listed.
While it is not possible to enumerate all situations which might give rise to a violation of this policy, the examples given below indicate some conduct which should be avoided:
- For an employee or any family member (see above) or close personal friend to have an interest in or be employed by any organization which has business dealings with the University where there is an opportunity for preferential treatment to be given or received.
- For an employee to authorize for University use any product or service furnished by an organization or corporation through which the employee or family member (see above) or close personal friend will receive a financial gain by such use.
- For an employee to give or release any data or information of a confidential nature to outsiders or to otherwise use information for personal advantage.
- For an employee or family member (see above) or close personal friend to accept gifts in cash or in kind (including materials or services) or unreasonably low prices from companies doing business with Adelphi, particularly in situations in which it might be inferred that the intention was to influence the decisions of the employee and actions of the University, without the approval of the employee's
It should be understood that while achieving results are essential, it is equally essential that we do so with integrity. Open disclosure and discussion of any questionable situation is at the heart of this policy. Employees are encouraged to bring to their supervisor’s attention any situation which raises a potential conflict of interest or the appearance thereof.